RSVP Etiquette Guide: A Fun Guide for Hosts and Guests

 For Hosts: Crafting the Perfect Invitation

Ah, planning an event! It’s a whirlwind of excitement, from choosing the perfect venue to curating the guest list. But there’s one crucial element that often gets overlooked: the RSVP. The Historic Alfred I. duPont Building brings you a guide on how to ensure your guests know exactly how to respond and why it’s so important.

For Guests: Mastering the Art of the RSVP

You’ve been invited to an event—how exciting! But before you start planning your outfit, there’s one small but significant task you need to tackle: the RSVP. Let’s break down how to handle this like a pro.

For Hosts: Clear Communication is Key

Tip: Make sure your invitation clearly states how and by when you need your guests to RSVP. Provide options that are easy and accessible, whether it’s a pre-addressed reply card, an email, or an online form.

Example: “Please RSVP by July 10th via the enclosed card or at”

Bonus Tip: For digital invites, include clickable links to make the process even smoother.

For Guests: Responding Promptly

Do: Respond as soon as possible. Ideally, within a week of receiving the invitation. Don’t: Wait until the last minute. Remember, your host needs to finalize numbers!

Example Response: “Thank 

you for the invitation! I’ll be attending and can’t wait to celebrate with you.”

For Hosts: Be Clear About Guests

Tip: Specify on the invitation if guests are allowed and if the event is adults-only or family-friendly. This helps avoid any confusion.

Example: “We have reserved a seat for you and a guest. Kindly let us know if you will both be attending.”

Bonus Tip: For adults-only events, a gentle note like, “Due to limited space, this event is for adults only,” works well.

For Guests: Respecting the Guest List

Do: Check if the invitation allows a guest. If it says “and guest,” you’re good to bring someone. Don’t: Assume you can bring a guest if it’s not explicitly mentioned.

Example Response: “I’ll be attending solo. Looking forward to it!”


For Hosts: Accommodating Special Requests

Tip: Include a section for guests to note any dietary restrictions or special needs. This shows you care about their comfort and experience.

Example: “Please let us know if you have any dietary restrictions.”

For Guests: Communicating Dietary Needs

Do: Inform your host of any dietary needs when you RSVP. Don’t: Spring it on them at the event. Giving advance notice helps them accommodate you better.

Example Response: “I’m a vegetarian. Thanks for accommodating!”

For Hosts: Handling Last-Minute Changes

Tip: Life happens. Provide a contact number or email for guests to inform you of any last-minute changes.

Example: “If your plans change, please let us know at [contact info].”

For Guests: Cancelling with Grace

Do: Call your host as soon as possible if you need to cancel due to an emergency. Don’t: No-show without any notice. It’s courteous to inform your host.

Example Response: “I’m so sorry, but an emergency has come up, and I won’t be able to attend. Hope it’s a wonderful event!”

For Hosts: Embrace the Digital Age

Tip: Digital invitations and RSVPs are convenient and eco-friendly. Use platforms that offer easy tracking and reminders.

Example: “RSVP online at [website]. We can’t wait to celebrate with you!”

For Guests: Navigating E-Vites

Do: Follow the provided link and respond promptly. Don’t: Ignore the digital invite. It’s just as important as a paper one.

Example Response: “Count me in! Excited to join the celebration.”

For Hosts: Showing Appreciation

Tip: Once you receive RSVPs, acknowledge them. A simple thank you message can go a long way in making your guests feel valued.

Example: “Thank you for your RSVP! We’re excited to see you.”

For Guests: Expressing Gratitude

Do: Thank your host, whether you can attend or not. A simple “Thank you for the invitation” shows appreciation. Don’t: Forget to express your gratitude. It’s a small gesture that goes a long way.

Example Response: “Thank you for inviting me! I’m looking forward to it.”

By following these tips, both hosts and guests can ensure a smooth, enjoyable, and memorable event. Good RSVP etiquette is all about clear communication and mutual respect. So, whether you’re sending out invites or responding to one, let’s keep it fun, fabulous, and stress-free! 🎉

Happy RSVP-ing!